RULES, REGULATIONS & RESERVATIONS (RESV)

Please read in its entirety as some changes have been made.
Listed in ABC order by category. Subject to change.

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
ADVERTISING & MARKETING
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

PFM advertise thru e-mail lists*, mailing lists*, newspapers and promotional partners. See our display ads during the week of any scheduled flea market in City Paper, Phila Inquirer, Phila Weekly, South Philly Review and/or the Univ City Press. Our flea markets may also be listed on CenterCityPhila.org and/or GoPhila.com

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
CANCELLATION POLICY
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

ONE WEEK CANCELLATION NOTICE is required. Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com DEADLINE Sat before any scheduled flea market at/before 6pm.

IF YOU CANCEL IN ADVANCE
We will document your check # in our system, shred your check and confirm your cancellation by e-mail and/or phone. Only money orders will be returned by mail.

IF YOU DO NOT CANCEL IN ADVANCE
Or, if you are marked as a NO SHOW, you are not entitled to a refund. If this occurs, your payment will be processed as a donation. If your check is returned for any reason and is not promptly paid, you may be banned from future flea markets (see Returned Checks).

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
CONTACT INFORMATION
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

OUR CONTACT INFORMATION
Flea Market Resv, 76 Callowhill St, Phila PA 19123-4215

24 HR VOICE MAIL
215-625-FLEA (3532)

E-MAIL
PhilaFleaMarkets@aol.com

WEB PAGE
www.PhilaFleaMarkets.org

YOUR CONTACT INFORMATION
Promptly inform us of any change of address (COA), duplicate mailing, name change, new e-mail and/or new phone #. Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
FOOD LICENSES
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

If you are selling prepared food, you must mail us a copy of your valid operating licenses at the beginning of the season. Phila Licenses & Inspections (L&I) requires that you display your original licenses during operating hours. You must have the following licenses in order to sell food within the City of Phila: (1) Business Privilege License: $200 (1x fee), (2) Sidewalk Vendor License: $250/yr and (3) Food Handler's License: $110/yr.

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
HELPFUL HINTS
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

WHAT TO BRING & WHAT TO WEAR
Bring your own tables, folding chairs, paper or plastic bags for merchandise, a trash bag or box and plenty of bottled water. If it's hot, bring along a hat/visor, sunglasses and sunscreen. Wear old clothes and comfortable shoes.

WHEN TO START
Come out early. Some of your best sales may come from other vendors before the flea market even opens.

HOW TO PRICE
Make sure all of your items are clearly marked with a price tag. DO NOT make your customers ask for prices. If you are busy with another customer, you could lose a potential sale. Price your items to move. A true flea market shopper loves to bargain! A price guideline is 10% of the original retail price with the exception of antiques and collectibles.

NOTE Bring at least $20 in $1s and $5s to get you started. Also, bring quarters if you plan to price anything under $1. An apron with deep pockets will serve as a good money holder.

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
MAILING LISTS
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

You are on our permanent mailing list if you received this information thru e-mail or regular mail. DO NOT repeatedly sign up for our mailing list at our information table. Promptly inform us of any change of address (COA), duplicate mailing, name change, new e-mail and/or new phone number.

E-MAIL LIST
In March, shoppers and vendors will receive e-mail from PhilaFleaMarkets@aol.com with a link to our web pg which will incl our (1) Rules & Regulations, (2) Schedule and (3) Vendor App. You will also receive e-mail reminders 3-4 days before each scheduled flea market.

NOTE You will NOT receive regular mail.

REGULAR MAILING LIST
In March, shoppers will receive 1 postcard and vendors will receive vendor information which will incl our (1) Rules & Regulations, (2) Schedule and (3) Vendor App.

NOTE You will only receive 1 mailing per year.

SWITCH
To switch from regular mail to e-mail, send e-mail to PhilaFleaMarkets@aol.com Don't forget to incl your first/last name and mailing addr.

SUBSCRIBE/UNSUBSCRIBE
Subscribe? Unsubscribe? Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
VENDOR CONDUCT - NO SOLICITING & NO LOUD MUSIC!
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

Distribution and/or solicitation of political and/or religious materials are not permitted during any flea market. Beneficiaries are excluded from this policy and may use our Information Table.

Vendors may NOT play loud music at their assigned space. Music MUST be kept to a minimum so that your neighbor on either side of you cannot hear it. If you are warned twice in the same day to turn down your music, the 3rd time you will be asked to leave and will be infomed NOT to return to any of our future markets!

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
PARKING
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

You may park your vehicle at your assigned vendor space if you are assigned a curbside space only. Curbside parking spaces are not guaranteed. DO NOT park in another vendor's parking space. No Parking notices are posted 2-3 days prior to each flea market. Unfortunately, some neighbors do not comply. If you are assigned a fence or wall space, temporarily double park to unload. Then, park your vehicle in an adjacent parking lot. PFM is not responsible for parking lot fees, parking tickets and/or towed vehicles.

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
PRIVACY POLICY
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

PFM will not rent, sell and/or share your information with third parties.

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
RESERVATIONS (RESV)
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

All vendors must be available for the scheduled rain date. DO NOT make a reservation if you have other commitments on the rain date. Reservations are processed in postmarked order. Use First Class mail. DO NOT send certified, overnight and/or registered mail. We prefer if you use a #10 business sized envelope. E-mail and/or phone reservations are NOT accepted.

DAMAGE/LOSS
PFM is not responsible for any damage and/or theft of property. Make sure that your vendor space is properly staffed at all times.

LOST/MISDIRECTED MAIL
PFM is not responsible for lost and/or misdirected mail.

PAYMENTS ACCEPTED
PFM accepts local, valid bank checks, business checks, personal checks or money orders drawn against PA, NJ, DE and NY banks. Cash is only accepted for last minute reservations or walk ups (space permitting). Payments will NOT be accepted before a new season officially opens. Payments will only be accepted after flea market information is distributed by e-mail and regular mail.

PLACEMENT
To be placed next to a friend or another vendor, mail your payments together in just one envelope with separate signed vendor apps.

RESERVATIONS
(1) Choose the dates you are available to attend (incl rain dates.) Mail your payments, just 1 SASE and just 1 signed vendor app in the same envelope.

(2) Postdate all checks for the date of that market. REASON Payments are deposited after each flea market.

(3) Make separate payments for each market. 'Pay to the order of' the proper beneficiary (see Schedule). DO NOT make checks payable to 'Flea Markets' or 'Phila Flea Markets.' Your payment cannot be applied to another flea market.

(4) HELPFUL HINT: Send all of your separate post dated checks for all the Flea Markets you'd like to attend at the beginning of the year in one envelope. All Flea Markets sell out fast!

(5) Write your area code and phone # on all payments.

(6) Enclose just 1 self addressed, stamped envelope (SASE) in order to receive your space assignments. NO SASE? Your reservations will be delayed in processing. You'll receive your assignments faster if you use e-mail.

(7) Include your first/last name with return addr on the FRONT of the envelope. DO NOT overfold paperwork. DO NOT staple payments to vendor app. DO NOT tape/overtape envelope. Remember to place a First Class stamp on your SASE.

SPACE ASSIGNMENTS
Curbside spaces are approx 16'L x 16'W (parking space incl). Fence/wall spaces are approx 16'L x 8'W (parking space NOT incl). After you receive your space assignments, promptly place on your calendar or fridge. DO NOT repeatedly e-mail or call for your space assignments. Go to
3rd & Pine, 10th & South, 22nd & Chestnut or 22nd & Fairmount during set up hours. A volunteer will assist you.

NOTE Due to limited vendor space, we cannot guarantee placement at every flea market.

SPECIAL REQUESTS
We will do our best to accommodate special requests. However, we do not guarantee that special requests will be honored (see Vendor App).

TAX DEDUCTIONS
Some of our beneficiaries are registered 501(c)3 non profit organizations. Vendor fees are processed as donations and may be considered tax deductible.

VENDOR FEES
$50 per space per flea market. You may issue one payment for two or more spaces per flea market. There's NO discount for multiple spaces. Tables are not incl and/or provided. Vendor fees are submitted directly to the beneficiary after each flea market. Ppostdate all checks for the date of that market. Make separate payments for each market. 'Pay to the order of' the proper beneficiary (see Resv #2, #3 and Schedule).

VENDOR SALES
Vendors keep their individual sales. PFM does not guarantee vendor sales (see Helpful Hints).

WAITING LIST
Payments will still be accepted after any market is SOLD OUT. If this happens, you will be placed on our Waiting List. If we receive a cancellation, we will contact you by e-mail and/or phone. If you are not placed, your payment will NOT be processed & your check will be shredded. Money Orders will be returned (see Cancellation Policy).

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
RETURNED CHECKS
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

If your payment is returned for any reason, you are liable for bank fees as permitted by law. You are required to inform us if your account has been closed. Keep in mind, this is a fund raising effort.

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
SAFETY & SECURITY
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

We must approve and monitor the merchandise being sold by our vendors. Here's a brief list of items that are regulated by the Phila Police Dept (PPD). These items CANNOT be sold!

NO PRESCRIPTION OR ILLEGAL DRUGS OR
DRUG PARAPHERNALIA
Incl, but not limited to: containers, head shop items, pipes, rolling papers and/or similar items.

NO PORNOGRAPHIC MATERIALS
Incl, but not limited to: literature, magazines, videos, dvd's and/or similar items.

NO WEAPONS OR WEAPON ACCESSORIES
Incl, but not limited to: brass knuckles, guns and knives (collectible, new and/or used), sling shots and/or similar items.

OTHER RESTRICTED ITEMS
Bootleg audio/video tapes, bootleg CDs/DVDs, brand name counterfeit merchandise, fireworks, explosives or other hazardous materials, stolen merchandise, live animals and animal leg-hold traps are NOT permitted!

WARNING
Flea Market Management reserves the right to have vendors remove items from their display which they feel are inappropriate.

YOU ARE SUBJECT TO ARREST, FINES AND/OR IMPRISONMENT IF YOU DISPLAY AND/OR SELL ILLEGAL ITEMS. MERCHANDISE MAY BE CONFISCATED BY THE PPD.

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
SET UP, MARKET HOURS, CLOSING & CLEAN UP
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::

SET UP
7 til 9am. All vendors must arrive before 9am. Failure to comply will result in losing your space assignments. NO exception. If you are late, you may be placed in another location (space permitting). If you cannot be placed, you agree to forfeit your space assignments. Your payment will be processed as a donation.

HOURS
9am til 5pm. All of our flea market locations are located in densely populated residential areas. Respect our neighbors by keeping noise levels to a minimum at all times. NO honking horns! NO loud radios! NO yelling!

CLOSING
DO NOT break down before 4:30pm. DO NOT leave before 5pm.

CLEAN UP
Vendors are required to leave their spaces clean. Trash boxes and dumpsters are provided.

PHILA FLEA MARKETS

RULES, REGULATIONS & RESERVATIONS (RESV)

2008 VENDOR APPLICATION