A. Meeting was held at the Tallis home and was attended by the following Board and Village residents:

Dave Hersch, Rickie & Wanda Edwards, Loretta Wallace, Stephanie Finney
and John Missey, Bob Southland, Craig & Lee Tallis. Standing Committee
Member, Bob Ehrman was unable to attend but provided much information to
Loretta for presentation at the meeting.

B. Dave called the meeting to order at 7:00 p.m. and presented an agenda for the evenings discussion. Loretta asked that she be permitted to start first since her report was lengthy. Dave granted her request and her Treasurer Report is noted under the TREASURERS REPORT:

1. Loretta has one key to the mailbox and will continue to pickup deposits twice monthly on the 5th and 25th. An attempt will be made to locate the second key. Registers, checks, etc, were received from Frank.

a. BOD approved continuing of deposit pick-up on the 5th and 25th. Deposits also will continued to be deposited on the 5th and 2Sth.

2. Audit is in process and will be conducted by Melanie from Country Bookkeeping. Melanie requested that the audit be conducted after the year-end cutoff. Bob Ehrman has e-mailed her the disc information. Estimated time to complete the audit is two hours @ $25.00 per hour.

a. BOD approved using Country Bookkeeping and approved paying Melanie her stated rate.

3. Bank signature cards have been completed. I found out that the bank required copies of each person authorized to sign would need to present a copy of their driver's license of ID.

a. Lee Tallis utilized her scanner to make copies of BOD Driver's Licenses and they were provided to Loretta. Loretta is to provide the completed applications to the bank on Wednesday.

4. Loretta asked if it was necessary or desired that a Petty Cash be maintained.

a. Rick Edwards made the motion to continue maintenance of a $100.00 Petty Cash Fund and received unanimous BOD approval.

5. Bob Ehrman was unable to attend tonight's meeting but did provide a Custom Report copy for each BOD. Negative income is due to septic tank repair expenses. He suggested that the BOD pay a budgeted amount monthly for expenses by setting up a contract with whichever septic maintenance company we select.

a. Motion was tabled to be studied in February meeting.

6. Bob Ehrman asked me if we still wanted to publish a village Newsletter?

a. The BOD unanimously agreed to continue publishing the Newsletter. Craig Tallis interjected that Bob had previously agreed to continue printing the Newsletter at the December 14 meeting.

7. Final financial report will be reviewed at the February meeting after the audit has been completed by the auditor.

C. GENERAL

It was suggested that John ask Carl Newman to assist on the Architectural Committee, which also includes Wanda Edwards. John stated he would contact him for his assistance.

CC&R is to be reviewed regarding the fees charged on the RV storage lot. it was the unanimous BOD decision to rescind storage fees, stating the lot belonged to the village and members should be able to use at no charge. No refunds were to be made however. However, it would be each users responsibility to maintain his/her area for cleanliness and that no junk vehicles or objects are to be permitted. The RV area is to be maintained by users as to cleanliness and policing of area.

Wanda Edwards volunteered to review the village insurance policy as to its coverage.

Rick and John walked the village streets to determine whether pavement needed renovation. They reported to the BOD that review and/or repair should be done during the warmer season and that possibly any repair could be completed by the village itself rather than to contract it out. Both indicated that repair materials are readily available locally. Wanda suggested that we could recruit a working party from village members, especially when they know that a great deal of money could be saved.

Rick stated that the street lights are not going out properly during the day. John will check the PSE for which we have a contract.

It was decided that Bob Southland and Craig would make arrangements with Frank to pick up and deliver the village records to Stephanie.

Stephanie stated she would process the necessary forms to transfer the Agent of Record to her address from Frank Jaloma's.

Bob Southland stated he has already had a conversation with the County Health regarding the septics and that he now has up-to-date information as to what is required to be done to our system. He will continue to actively follow up as soon as he has the village septic records, to be picked up as noted above.

The matter of compensation for Board Members was temporarily tabled until a complete review regarding this matter could be completed. it was however determined that only elected BOD were to be compensated, as per similar discussion on December 14 meeting.

It was agreed that future BOD meetings would continue to be convened on the second Tuesday of each month, with additional informal meetings as necessary.

It was suggested by Craig, that all village residents should be permitted to input their comments/suggestions, signed and in writing. He feels that residents would then have the feeling they are a part of operations. And that they could also point out problem areas to the BOD.

Stephanie suggested that we contact a local towing company to post a sign at the entrance parking area notifying non-residents their vehicles will be towed if parked. John Missey will check with a towing company.

It was suggested and approved that Craig Tallis would be appointed as a Director-At-Large and would have voting and secondary check signature authority when needed.

It was suggested and approved that an inexpensive tape recorder be purchased by the Village to assist in recording the minutes of each Board meeting.

Bob Southland, Standing Septic Committee Chair, presented a very well prepared commentary (in writing) regarding the Village system, his meeting with health authorities and what is or is not required to be done. (Original commentary to be attached to this meetings minutes.)

Dave Hersch and his wife will be out of the area for an extensive period due to a family health situation. The BOD has been apprised of this information and unanimously agreed that Rick, Loretta, Stephanie and Craig would act in his behalf during his absence. He has provided an e-mail address should a problem arise that absolutely needs his assistance or to keep him Informed of on-going Village activities. All BOD has this Information.

It was determined that the next meeting will be held on February 1, 2000.